Rental Qualifications and Application Process

(Different requirements may apply to certain properties. Any requirement that is different from the standard criteria below will be provided at showing)

Application Criteria

1. Applicants who make any derogatory or offensive comments or act in a threatening, combative, intoxicated, or disorderly manner during any phase of the leasing process, including showing, scheduling, and communication by any means, will immediately result in denial without refunding application fees.
2. Any applicant providing inaccurate or falsified information, currently using illegal drugs, or failing to provide verifiable proof of income or adequate government-issued photo identification that allows the agent to pull necessary credit/background information will result in denial of the application.
3. Any individual whose tenancy may constitute a direct threat to the health and safety of any individual, the premises, or the property of others will be denied residency.
4. Our occupancy policy is two persons per bedroom plus one more person (e.g., a three-bedroom unit would have an Occupancy Policy of 7 persons). The agent has the right to change this policy based on factors like size and bedroom configuration.
5. Each lease applicant over 18 years old within your household must submit an application and provide the following items before the application is considered. Failure to provide any of the items below will result in the rejection of the application.
6. A complete application includes the following:
   – An in-person or virtual tour of the property
   – fully filled-out application form with legible and without missing information
   – required application fee
   – a copy of current government-issued ID
   – verifiable proof of income (i.e., 2 more rent consecutive paystubs, 2 most recent tax filing documents, or most recent 90-day bank statements)
   – Verifiable proof of residential history for 2+ years (24+ months)
   – Valid contact information for the applicant’s current and past landlord, if applicable
   – Creating a PetScreening profile to indicate you have No Pet / Pet / Support Animal
   (NOTE: *PETSCREENING IS A REQUIRED PART OF THE APPLICATION PROCESS FOR ALL APPLICANTS:

A welcoming environment is paramount to all our residents, with or without pets and animals. To help ensure ALL of our residents understand our pet and animal-related policies, we use a third-party screening service and require EVERYONE to complete a profile. This process ensures we have formalized pet and animal-related policy acknowledgments and more accurate records to create greater mutual accountability. If you need accommodation another way, please contact your housing provider.)

Please get started by selecting a profile category on our landing page: https://rpmassurance.petscreening.com/

Income Criteria

1. For property outside of the City of Portland, combined monthly gross income must be from a verified source and at least 2.5 to 3 times the stated rent.
2. For properties within the City of Portland, combined monthly gross income must be from a verified source and:
   • If the monthly rent amount is less than 80% of the median family income (as published by the Portland Housing Bureau), at least two and a half times the rent is required.
   • If the monthly rent amount exceeds 80% of the median family income (as published by the Portland Housing Bureau), at least two times the stated rent is required.
3. Applicants with a combined monthly income from a verified source between two and two and a half times stated rent will be offered Conditional Approval (unless the home qualifies for 2.2 above). Applicants with a combined monthly income from a verified source less than two times the stated rent will result in denial.
4. Applicants who use local, state, or federal housing assistance as a source of income will have the income level requirement weighed against the rent amount reduced by the assistance provided to the applicants.

Note: Applicants who do not meet the income requirement will result in denial; Applicants with a bankruptcy within the previous 3 years will be denied; Applicants with a bankruptcy older than 3 years but within 5 years will be considered with conditional approval.

Rental History Criteria

1. Twenty-four months of verifiable rental history from a current unrelated, third-party landlord or homeownership is required. Applicants with less than twenty-four months and over eighteen months of the same will be offered Conditional Approval.
2. Three or more notices for nonpayment of rent reported instances of late rent, or dishonored checks within the past twelve months will result in denial. One or two cases of the same will result in being offered Conditional Approval.
3. Rental history reflecting any past due and unpaid balances to the landlord will result in denial.
4. Rental history reflecting any notices for noise disturbance or material lease violations within the last twelve months will result in denial.
5. Applicants with pending evictions or eviction/foreclosures within the past three years will be denied. Those with evictions/foreclosures older than three years but within five years will be offered Conditional Approval.
6. Rental reference that would not re-rent for documented reasons will result in denial.

Credit Criteria

1. One to Three items that are 90 days past due or greater, in collections, charge-offs, repossessions, or garnishments on credit history may result in denial or be considered to receive Conditional Approval. Three or more of the same or having a combined amount greater than $1000 in judgments, collections, or lines will result in denial.
2. Applicants with a credit score under 650 will be denied; applicants with a credit score between 650 and 675 will be considered for Conditional Approval.
3. Applicants with active bankruptcy will be denied. Applicants with a bankruptcy within the previous three years will be denied. Applicants with bankruptcies older than two years but within five years may be offered Conditional Approval.
4. Significant Housing-related debt will result in the denial.

Criminal Conviction Criteria

In the case that an applicant has a conviction of any crime that is of a nature that would adversely affect the landlord’s property or a tenant or the health, safety, or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent will be taken into consideration. Owner/Agent will not consider a previous arrest that did not result in a Conviction or expunged records. A single conviction for any of the following will be grounds for denial of the Rental Application:

1. A drug-related crime;
2. A person’s crime;
3. A sex offense;
4. A crime involving financial fraud, including identity theft and forgery
5. Any conviction for one or more of the following will result in denial of the rental application:
   • Felonies relate to murder, arson, rape, manslaughter, sex offense crimes, child sex crimes, kidnapping, or manufacturing/distribution of a controlled substance. Felonies involving drug-related crime, sex offense, person crime, financial fraud, identity theft and forgery, or any conduct was convicted or is charged of a nature that might/would adversely affect the landlord or tenants of a property or the safety or right of peaceful enjoyment of the premises, the landlord/landlord’s agents, where the date of disposition occurred within the last 7 years.
   • Misdemeanors involve drug-related crimes, personal crimes, sex offenses, domestic violence, violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, and financial fraud crimes, where the date of disposition has occurred in the last 5 years. Misdemeanors not listed above involve theft, criminal trespass, criminal mischief, property crimes, or any other crime if the conduct for which the applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 3 years.

Other Note:

1. No rental property will be held vacant for more than 7 days unless approved by Real Property Management Assurance.
2. Rental Lease Agreement must be executed within 48 hours from the date Real Property Management Assurance initiated the signing process, unless approved by Real Property Management Assurance.
3. Processing an application normally takes between 2 to 3 business days. In some cases, the approval of common interest Associations, homeowners, or unforeseen circumstances may require a longer processing period. Please be assured that we will contact you immediately upon determination of approval or denial.
4. Upon approval of refunding application fees under certain circumstances, applicant will be responsible for credit card associated charges, if any.
5. If an application is accepted by property manager, applicant sends hold deposit (which will be fully applied toward security deposit upon execution of lease) within 24 hours of acceptance.
6. The lease start date begins within 7 days of receipt of the application deposit unless otherwise notified by the property manager.